2019 Bobcat Bash

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Comprehensive
Carnival Guide

Save the date:
Friday, November 8, 2019
3:30 - 7:30pm

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The Bobcat Bash is a major fundraiser for the PTA that brings our community together every year to enjoy amusement rides, games, food, silent auction and fun! Many families have made the carnival a part of their fall traditions, but we are always excited to see the reaction from our first-timers!

COUNTDOWN TO CARNIVAL VOLUNTEERS NEEDED!

An event of this size requires dozens of volunteers, donations, and many months of planning and hard work. In the Countdown to Carnival, our committee chairs need a lot of help to meet their deadline. If you’re not already on a committee and want to help during the weeks leading up to Carnival, please CONTACT US. We will have one of our Bobcat Bash co-chairs get back with you as soon as possible.

Carnival Prep Day and SET-UP HELP

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Carnival Prep Day is scheduled for Wednesday, October 30.  You don’t need any experience to lend a hand. Just show up with a positive attitude ready to work any time from 9am to noon. If you only have an hour, we will take it! We will be making tissue flowers, stuffing confetti eggs and getting items ready for the big day.

Set-up for the Bobcat Bash will begin on Thursday, November 7.. Again, no experience necessary!  Show up any time from 9am to noon

All volunteers helping with carnival prep and set-up during school hours will need to check in at the front office and get a sticker.

The day of the Carnival, Friday, November 8th, we will need all hands on deck from morning drop-off to 3pm. Lunch is on us! Low-impact jobs include finishing the paper flowers, filling confetti eggs, and sorting prizes. Tougher jobs include lifting, moving, and setting up the heavy things (Dads, big brothers, uncles, super buff moms, we are talking to you!).

“SHOW TIME” VOLUNTEERS

CLICK HERE TO SIGN UP!

Most of the set-up will be done before the first official Carnival volunteer shift starts at 3pm. We do not assign the booths to specific classes, so you have more flexibility. You just pick a time and place that works for you, sign up, then show up!

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Your children are also welcome to work with you. There’s no need to get someone to watch them during your Carnival shift. Let them help by taking tickets, handing out prizes, or any other age-appropriate activity at your booth.

First-time volunteers, don’t let those 3-4pm or 7-8pm slots intimidate you. “Set up” and “tear down” might sound hard if you’ve never done it, but those are actually the easiest shifts of the event! Most of the set-up is finished by the time the 3pm volunteers arrive, and for many booths, the tear-down at 7:30 is not much more than turning in the tickets you collected. That leaves only 30 minutes of actually running the booth!

HAVE MIDDLE OR HIGH SCHOOL STUDENTS WHO NEED SERVICE HOURS?

Organizers are looking for middle and high school students who are willing to help with this fabulous fundraiser! Volunteers choose where they want to work instead of being assigned to a specific booth. That means if your child wants to work with her BFF in the face-painting booth, they can sign up together!

CARNIVAL “SHOW TIME” VOLUNTEER NOTES

  • Here’s a LIST of Carnival booths and their descriptions. 

  • SIGN UP to claim your spot fast

  • Check in at the volunteer table set up at the Carnival entrance before your shift (This applies only to people volunteering after school during the carnival).

  • The 3-4pm slots include last-minute booth set-up.

  • The 7-8pm slots include breaking down.

HELP FROM HOME NOW

Confetti Egg Collection

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One of the most popular booths at the Bobcat Bash is the one where students can “buy” a dozen empty eggs filled with confetti to throw on their friends, family members, and even teachers! As you can imagine, this requires A LOT of eggs, so we put on a friendly contest to encourage people to donate. Some super helpful (and perhaps competitive) families collect their eggshells year-round, but we really need everyone’s help in the final Countdown to Carnival!

The class that sends in the most cartons of empty, clean eggshells before the deadline will win a pizza party. The second place class will earn popsicles, and third place gets an extra recess.

CONFETTI EGG CONTEST NOTES

  • Watch this quick VIDEO to learn how to collect eggshells for Carnival.

  • Write your child’s teacher’s name on each egg carton so the class gets credit for your donation.

  • Put the cartons in the collection bin in your child’s cluster. The kindergarten bin is on the atrium stage near the Box Tops collection site.

  • The first place class will win a pizza party. Second place will get popsicles, and third place earns an extra recess!

  • The contest starts on Monday, Sept 30 and the deadline is Friday, Oct 25.

Bobcat Bash Art Contest

Help us spread the word about the upcoming Bobcat Bash, and you can win a great prize! Have your child create a poster showing his or her favorite thing about the carnival. Encourage your budding artist to make the poster as bright and bold as possible. We will hang the entries in the hallways throughout the school to help get everyone excited about the event. Organizers will choose the winning poster and then have it printed on a banner that will hang in the atrium the week leading up to the Bobcat Bash!

CONTEST RULES:

2018 WINNER: Brooke Garrett, 5th Grade

2018 WINNER: Brooke Garrett, 5th Grade

  • The maximum size for posters is 12 inches x 18 inches.

  • Entries may be dropped off in the art classroom starting Monday, Oct 7 with a deadline of Monday, Oct 14.

ART CONTEST PRIZES:

  • Winner gets to keep the banner after Carnival

  • Free t-shirt

  • Twenty (20!) free carnival tickets

Drop Off Class Donations

DROP OFF IN ATRIUM MONDAY, OCT 21 THROUGH WEDNESDAY, NOV 6

The Bobcat Bash is a fundraiser for the PTA that allows us to support the school in many ways. That’s why we ask our families to send in specific donations to help defray the cost of putting on an event this size. We’ve broken down our requests by grade level. Please drop off your donations on the atrium stage by November 6th.

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Car Line Fast Pass Raffle

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Tired of waiting in long car lines?  Can't get to the school early enough to be at the front of the line?  Have we got a solution for you - the Car Line Fast Pass Raffle!!  For $10/raffle ticket, you get a chance to win a RESERVED PARKING SPOT for the ENTIRE SCHOOL YEAR! Located near the bus lane across from the outdoor classroom at the front of school, your child(ren) or carpool will be walked out to you when school lets out and you'll be on your way before any other cars in the car line.  And that spot is yours to use for any event all year long.  No getting "trapped" in the parking lot or car line!  Raffle ticket sales start Tuesday, October 22nd, Paper forms will go home in Tuesday folders or print one HERE. Please complete and return with payment by Wednesday, November 6th. Tickets will also be sold the night of the Bash.

BOBCAT BASH TICKETS

We’ve made it easy for you to maximize your fun and minimize your wait by pre-ordering your tickets that you will need to ride the rides, play the games, and order the food.

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  • Pre-order using the paper form starting Tuesday, Oct 22. Turn in the FORM (coming soon) and your payment to your child’s teacher by Wednesday, November 6.

  • Pre-order online from Tuesday, Oct 22 through Tuesday, Nov 5. Stay tuned for the PayPal link to purchase online.

  • Pre-ordered tickets will be sent home by November 7.

  • Additional tickets will be available at the Bobcat Bash Ticket Booth. 

PRE-ORDER CARNIVAL TICKETS ONLINE HERE!

Preorder your carnival tickets and rack up on FREE tickets at the same time! Simply complete the form below (must include your child’s name, teacher and grade to ensure delivery) and connect to PayPal to complete your purchase. $1 online transaction fee included. We will deliver your tickets to your child’s classroom by October 25th.

Don’t have PayPal? No worries! Simply select the “Pay with Debit or Credit Card” button on the PayPal login screen to complete your order.

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How many tickets would you like?
Student Name, Teacher & Grade

TICKET BUYING GUIDE

You might want to do a little math to figure out how many tickets to buy. Take into account how many people are in your group and how many rides and games they might play. If you underestimate, you can always buy more at the event, and if you overestimate, there will be countless students willing to help you spend what’s left. It’s a fundraiser after all! Tickets cost $0.50 each, but for every ten tickets you pre-order, you get one free!

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CONCESSIONS COSTS

Since the Bobcat Bash runs from 3:30 to 7:30, you might also want to factor in concessions costs when you’re figuring out how many tickets to buy. Our concessions organizers have made sure your family can eat dinner and keep on playing at Carnival!

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Silent Auction

The Silent Auction is back this year and even bigger and better than ever!  In addition to our admin-sponsored items and class-sponsored gift baskets, we have donations from our Bobcat families, friends, and local businesses. Be sure to get in early and check out all the swag to bid on. Bidding opens at 3:30pm and closes at 6:30pm. 

Admin is sponsoring reserved seats and parking at Bingo Night and the Holiday Chorus Program, You have an opportunity to “Name the Car Line” and “Name the Back Path” complete with your own street signs. And grade-level baskets are loaded with great keepsakes, fun items and valuable gift certificates. Keep an eye out as we begin regularly posting item donations to the Newsflash, Facebook and Instagram.

Click HERE for A LIST oF Silent Auction Items

Keep in mind this is NOT a ticketed game. All winning bids must be paid for with currency. You do not have to be present at the end of the auction to be the top bidder of an item.  Auction organizers will follow up if you do not claim and pay for your winning item the night of carnival.

We are Seeking Auction Donations!

We are again requesting donations from our Bobcat families, friends, and local businesses. Items you'd like to procure from a friend or business establishment, or even contribute yourself will be welcome, such as but not limited to:

  • Travel or Experiences - week/weekend stay, airline tickets

  • Physical Items - art, jewelry, designer handbags, electronics, sports memorabilia, collectibles

  • Tickets - golf passes, sporting events, concerts, plays and musicals

  • Gift Certificates - restaurants, lessons, spa treatments

If you would like to make a donation, complete attached DONOR FORM and email or text it it to Keri Dille (info on form) by October 25 so we may contact you to schedule a time for pick-up of the item.  A tax-deductible receipt will be provided for all donations.  Thank you!!

Carnival Parking

Parking during Carnival is extremely limited. We encourage you to carpool or walk if you can. Canebrake has agreed to open its pool parking lot that afternoon and evening to provide us with a few more spaces. Please be considerate of the people who live around the school and do not block their driveways or the roads. Most importantly, drive carefully and watch out for excited little Bobcats eager to cross the roads and the parking lots to get to the fun faster!

IMPORTANT DateS

  • MONDAY, SEPTEMBER 30th: Confetti Egg Contest Begins

  • MONDAY, OCTOBER 7th: First Day to Submit Art Contest Entries in Art Classroom

  • TUESDAY, OCTOBER 8th: Carnival T-Shirt Sales Begin

  • WEDNESDAY, OCTOBER 16th: Last Day to Order Carnival T-Shirts

  • FRIDAY, OCTOBER 18th: Last Day to Submit Art Contest Entries in Art Classroom

  • TUESDAY, OCTOBER 22nd:

    • Online and Paper Order Form Carnival Ticket Pre-sales Begin

    • Car Line Fast Pass Raffle Ticket Pre-sales Begin

  • FRIDAY, OCTOBER 25th:

    • Last Day to turn in Confetti Eggs for the Contest

    • Last Day to turn in Donations to the Silent Auction

  • WEDNESDAY, OCTOBER 30th: Carnival Prep Day, 9am - Noon

  • TUESDAY, NOVEMBER 5th: Last Day to Pre-order Carnival Tickets Online

  • WEDNESDAY, NOVEMBER 6th:

    • Last Day to Pre-order Carnival Tickets using Paper Order Form

    • Last Day to Pre-order Raffle Tickets

    • Class Donations Due

  • THURSDAY, NOVEMBER 7th: Carnival Set Up, 9:00am - Noon

  • FRIDAY, NOVEMBER 8th:

    • Carnival Set Up, 8:00am - 3:00pm

    • BOBCAT BASH CARNIVAL 3:30-7:30pm

Carnival Updates

In the final weeks leading up to the Bobcat Bash, we typically have some important information, changes, and requests to pass along to you.

Here’s how you can stay up-to-date

  • Subscribe to the PTA Newsflash that comes out every Sunday (if you haven’t already) by submitting your email address at the bottom of this page (just scroll down!).

  • Follow us on FACEBOOK and INSTAGRAM (@bvepta) where we will post the most updated information as well as last-minute messages and requests!